City of Toronto City - Wide Corporate Security Policy
At the April 2009 City Council meeting, the City of Toronto City-Wide Corporate Security Policy was adopted.
The purpose of the City-Wide Corporate Security Policy is to:
- provide and highlight the Corporate Security framework;
- outline the roles and responsibilities of City employees in keeping City assets secure;
- emphasize security policies and the responsibilities of various staff;
- highlight additional policies that relate to security;
- highlight relevant legislation and its effect on security at City facilities; and
- provide statements on civilian oversight, independent complaints process, access and equity hiring and training, and environmental design measure.
Policies & Procedures
Toronto Security Video Surveillance Policy
At the July 2006 City Council meeting, the Toronto Security Video Surveillance Policy was adopted. This policy addresses key requirements of the Municipal Freedom of Information and Protection of Privacy Act and provides guidelines and protocols governing video surveillance.
Policies & Procedures
Visitor Sign-In/Out Procedures – During Business Hours
- During business hours, Council Reception staff will greet visitors at the reception desk and contact the applicable Councillor’s office.
- If the visitor is to enter the secured space, the visitor will sign the appropriate Visitor Log. This log is a system with a visitor badge that contains fields that are completed by both the visitor and the receiving party.
- The Councillor or staff member from the Councillor’s office must attend the reception desk to sign the visitor in. The badge will then be issued to the visitor to visibly wear at all times when in the secured space.
- The Councillor or staff member will then escort the visitor into the secured space
- Visitors must be escorted at all times when in the secured space.
- At the conclusion of meeting, visitors must be escorted back to a reception desk by the Councillor or staff member.
- The Visitor Badge must be returned to the Council Receptionist and the Councillor or staff member will be asked to sign the visitor “out.”
Visitor Sign In/Out Procedures – After Business Hours
- After hours, the Visitor Procedures remain in place; however, all visitors will be received by the Councillor or staff member at the facility’s main Security desk. All other procedures remain the same, the applicable log must be completed, the visitor must still wear the badge and be escorted at all times, and must be signed out at the main Security desk.
- If a visitor is signed-in during business hours at a Reception desk and the meeting finishes after-hours, the visitor will not be signed out at the Reception desk. Instead, the visitor will be escorted to the main Security desk to return their Visitor badge and be signed out.
- All Visitor badges clearly state “Visitor” and are self-expiring. This means that red letters reading “void” will automatically appear on the right hand side of the badge after 8-12 hours.
- All persons in a secured Councillor space will wear either a City-issued identification or a visitor’s badge. If you see an individual in a secured space without a visible badge or with a badge that is already expired, please immediately notify the City Council Receptionist, on-site security, or Corporate Security at 416-397-0000.
- Visitors are asked to not allow other visitors to enter the secured area by following behind when entering.
- If a visitor is attending another Councillor's office after being signed in by the first Councillor's office, the visitor must be escorted back out to the reception desk so the next office can be appropriately notified of the visitor, and can receive them.
Meeting Room Visitors
- A separate procedure is in place for visitors using the large meeting rooms in secured Council spaces. A separate “Meeting Room Log” is used for visitors where only the visitor's name needs to be provided and a separate sticker reading “Meeting Room Visitor” is issued.
- Visitors are required to be escorted to the meeting room by the Councillor or staff member. Councillors may also provide a list of expected attendees to the Council Receptionist in advance as pre-authorization.
- After the meeting, visitors must sign out and return their Meeting Room Visitor badge. If the meeting concludes after business hours, visitors must sign out at the main floor Security desk and return their Meeting Room Visitor badge.