Plan an Event

Event Planning in the City of Toronto

Welcome to the City of Toronto Special Events Planning Guide!

This guide is produced by the Event Support Unit, a unit of the Economic Development and Culture Division's Film and Entertainment Industries in collaboration with city divisions and agencies that support and provide permits for events.

While every effort has been made to make this guide as complete as possible, due to the unique nature of special events, it may not cover every possible question or area.

For additional advice and guidance planning a special event and your responsibilities as the Event Organizer, we encourage you to contact the staff listed within the various topic areas or the Event Support Unit.

Special Events Planning Guide

Photo of food vendors at the CulturaFestival

Topic Areas

A listing of over 40 individual special event topic areas with contacts, checklists and links to guidelines, resources and requirements.

Hot Docs Film Festival - standing ovation

Music Office

Music is a vital part of Toronto’s identity. Our city is the largest centre of music in Canada and one of the most varied and vibrant music cities in the world.

Toronto’s music scene draws in people across the city, attracts visitors and artists, and engages with film, television, fashion, food, and interactive media. Music is a significant industry and a major cultural asset within the city of Toronto.

Vendor booths at Queen West Art Crawl

Quick Reference Chart

Quick Reference Chart showing Permits, Fees and Timelines for various divisions of the City of Toronto

Hot Docs Film Festival - standing ovation


Tips for organizing your event along with an event planning checklist.


2017 North American Indigenous Games logo

2017 North American Indigenous Games

The Games will be held July 16 to July 23, 2017 and will bring together 5000 aboriginal youth from across North America to celebrate Indigenous culture and compete in a variety of traditional and non-traditional sports.

Invictus Games 2017 I AM logo

Invictus Games Toronto 2017

The Invictus Games Toronto 2017 will take place from September 23 to 30 in Toronto and will see more than 600 wounded, ill and injured servicemen and women form 16 allied nations compete in 12 adaptive sports.