Information for Operators

Our Operators' page gives providers of early learning and child care programs access to funding opportunities, policies and guidelines, supports for children with special needs, online services, training and more.

What's New

ExpandChild Care Worker and Early Childhood Educator Appreciation Day 2016

Wednesday October 26, is the 16th annual Child Care Worker and Early Childhood Educator Appreciation Day!

Thank you to all of Toronto's Registered Early Childhood Educators and Child Care Workers for the important and valuable role that you play each and every day in the lives of children, families and communities.

ExpandRegistration for 2017 Budget Input Labs now open - Oct 7, 2016

Budget Input Labs will be available during October and November for childcare service providers who wish to attend a lab to input their 2017 budget in the Online Budget Application. Labs will be available in all four District Offices and Consultants will be available at all labs to provide support.

Operators who wish to attend the lab must register online and may register for the location of their choice.

In order to access the online budget you must have an active Budget Preparer or Signing Authority user role in Online Services and must bring your user ID and password to participate in the lab.

To register please click here

Share the Air! All TCS Budget Input Labs are scent free.

ExpandEvery Child Belongs, Special Needs Resource - Service Request System, Oct 3, 2016

We are making requests for Special Needs Resource services quick and easy through Operator's Online Services.

By selecting the Special Needs – Service Request tab the child care program will be able to make a direct request for service from the assigned Special Needs Resource staff.

The request for service can be made for an individual consultation (child specific), program consultation, or training consultation in relation to special needs resource support.

If you need more information about how to navigate this system please see the Special Needs Resource Service Request System User Guide, watch the demonstration video or contact us at

ExpandRevised Procedure for Serious Occurrence Reporting - effective Oct 1, 2016

Effective October 1, 2016 licensed child care operators will no longer be required to report serious occurrences to the City of Toronto’s Serious Occurrence line. This streamlined reporting process aligns with the Child Care Early Years Act (CCEYA).

Effective August 29th, 2016 the CCEYA Serious Occurrence types changed.  The CCEYA guidelines can be found at

All Serious Occurrence reports will automatically be forwarded to Children's Services staff when entered into the Child Care Licensing System. District Consultants will follow up with operators as necessary.

City-funded Family Support programs, Summer Day Programs and After School Recreation and Care Programs (ARC) will continue to report Serious Incidents directly to Children's Services Incident line at 416-397-7359. Please direct any questions to your Children's Services Consultant.

ExpandReggio Emilia approach to children's learning exhibit in Toronto until Nov 13, 2016

You may have heard about the Reggio Emilia approach to early learning. The aim of Reggio Emilia approach is to teach children how to use "symbolic languages" such as: painting; sculpting; and drama; in everyday life. The program is based on the principles of respect, responsibility, and community through exploration and discovery in a supportive and enriching environment based on the interests of the children through a self-guided curriculum.

See why Newsweek Magazine calls the Reggio Emilia approach the "best in the world" at the free exhibit called The Wonder of Learning: The Hundred Languages of Children at the concourse level of the Fairmont Royal York Hotel until November 13.

Visit the Ontario Reggio Association's website for more information, including workshop and conference details.

ExpandOntario introduces new regulation to ban waitlist fees

Effective September 1, 2016  licensed child care centres and home child care agencies can no longer charge a fee or require a deposit to join a child care waitlist.

Licensed child care providers will also be required to:

  • develop a public waitlist policy that clearly explains how children on a waitlist are offered admission. 
  • ensure waitlist status is made available to families, in a manner that protects the confidentiality of their personal information.

Read the Province's news release.

ExpandAssessment for Quality Improvement receives scholarly endorsement

The scholarly journal,  Early Education and Development published an article in their June 2016 edition that commends the Toronto Children's Services' Assessment for Quality Improvement (AQI) tool as an accurate way to determine quality in early learning and child care settings. This endorsement makes the AQI the only peer-reviewed and validated improvement tool for child care developed in Canada. Read the article.

ExpandOnline Services menu update - July 2016

October 2016 -  Requests for Special Needs Resource services now online

We have made requests for Special Needs Resource services quick and easy by going online. All you need to do is login in to your online services account and select the Special Needs – Service Request tab to make a direct request for service from your Special Needs Resource staff.  Learn more

July 2016  -  New menu
To provide child care operators with a more consistent and uniform experience, Toronto Children’s Services has updated its Online Services menu. Learn more

ExpandNew Regulations under the Child Care and Early Years Act and Education Act

On May 9, 2016, the Ministry of Education posted new regulations under the Child Care and Early Years Act and Education Act. These changes cover a number of areas, including licensing fees, serious occurrences, enforcement, before- and after-school programs, and new optional models for group sizes, age ranges and ratios. The new rules come into effect at varying dates. A letter highlighting some of the key changes was sent to the child care sector on May 18, 2016.

More information, including fact sheets, is available on the Ministry of Education website.

ExpandCity of Toronto Children's Services' video update for child care operators

Welcome to our spring 2016 Committee and Council video update. Get the latest scoop on: capital funding; the revised Child Care Design and Technical Guideline; school age programs; waitlist and subsidy numbers; our progress on the Child Care Funding Model and the Service Plan; proposed Provincial child care regulations; and changes to the delivery and management of family support programs. Note: since the production of this video, the Province has withdrawn its suggested regulations around group sizes and ratios, pending further public consultation.

ExpandCheck out the Webinars on Quality!

YouTube thumbnailTo help support the journey of quality improvement, a series of webinarssérie de webinaires has been created specifically for Frontline Educators, Operators and Boards of Directors. These tools are designed to support all centres and municipalities using the Assessment for Quality Improvement (AQI). This webinar series outlines the importance of quality early learning programs and how the AQI can be used as a resource to support quality. Watch out for our next series in the coming months!