Public safety is an important element of special event planning. The City of Toronto recommends that organizers ensure their event designs include various methods for mitigating and managing risks associated with their event.
The Emergency Action Plan form is designed to assist special event organizers in developing plans to respond to any emergency situations that may occur during their event, and how to link into the City of Toronto's Emergency Response Structure.
The City of Toronto's Emergency Response Structure includes emergency services provided directly to the public by Toronto Police, Toronto Fire and Toronto Paramedic Services. It also includes the support and coordination of all other City of Toronto and external agency responses (Transportation, Water, Public Health, Hydro, TTC, Public Utilities, Provincial and Federal Government, etc.) in accordance with the Toronto Emergency Plan.
You WILL be required to complete an Emergency Action Plan as a condition of a City of Toronto location (park, civic square, road, etc.) permit. Event organizers should complete the online form
Information from the online form is reviewed by City of Toronto Team, which consists of staff from Toronto Police and City divisions, in order to determine if the plan is appropriate to address public safety concerns for the event.
- A minimum of 8 weeks prior to your event. Allow for longer time depending on the nature, size and attendance of your event
- None for consultation about emergency planning;
- Fees are charged for on site, dedicated emergency resources.
Once you have your site, programming and logistical plans in place, you should then begin to develop your Emergency Action Plan (EAP). You will need these resources to assist you.
- Refer to the Special Events Planning & Emergency Levels chart and Guidelines (listed in Reference Section)
- Use the Emergency Action Plan - Guidelines (listed in the reference section) to help you identify hazards and complete your plan.
- Draw on the history of your event, or of similar evens to identify hazards and risks, and then develop strategies to prevent or reduce those risks
- Once your plan is in place, submit to the Office of Emergency Management for review, along with any other emergency procedures you have developed.